VirtoSoftware's Group Meeting Scheduler
Trusted by Industry Leaders
and over 8,000 businesses worldwide
Group scheduling tools that respect your time
40%
Two Approaches to Group Scheduling Apps That Actually Function
The group scheduling software that gets meetings done
Coordination that cuts through meeting chaos
Updates that move at business speed
VirtoSoftware Scheduling Website for Groups
Related products
Integrations
Virto Calendar
Virto Shared Calendar
Related use cases
Discover our range of use cases to take your clinic scheduling to another level
Key Benefits
Streamlined scheduling that eliminates email ping-pong
Smart group scheduling apps replace those endless "When works for everyone?" email threads with automated polls and coordination. Your group scheduler handles the back-and-forth so you can skip straight to the actual meeting.
Conflict-free meetings through real-time visibility
See everyone's availability instantly with group scheduling overlays that show exactly when people are free. No more accidentally booking over someone's vacation or discovering conflicts five minutes before the meeting starts.
Improved attendance through timely reminders
Automated notifications from your group meeting scheduler keep meetings on everyone's radar without you having to chase people down. From initial invites to last-minute updates, participants stay informed and show up prepared.
Resource optimization that prevents room disasters
Book conference rooms, equipment, and catering directly through your group scheduling system. Your group meeting scheduler coordinates people and spaces simultaneously, preventing those awkward "someone's in our room" moments.
Collaboration across organizational boundaries
Bring together internal teams and external stakeholders with group scheduling apps that work for everyone. Whether it's cross-departmental projects or client meetings, transparent scheduling tools keep all participants aligned.
Mobile and remote access that works everywhere
Schedule and manage meetings from your desk, your commute, or your home office with group scheduling that adapts to your location. Remote work doesn't mean remote scheduling challenges.
When to Use Virto Calendar vs. Virto Shared Calendar: Real-World Scenarios
Real-life scenario
Best fit
Why it works
Complex multi-department coordination
Monthly all-hands meetings with 50+ people across different departments and locations
Advanced polling capabilities, comprehensive resource booking, and multi-calendar overlays for complete group meeting scheduler functionality across large, diverse teams.
Simple recurring team coordination
Weekly team standup with the same 8 people every Tuesday morning
High-stakes meetings with external stakeholders
Quarterly board meetings involving external board members, catering needs, and formal documentation
Client collaboration without barriers
Project kickoff sessions with external clients and consulting partners
Anonymous access links and instant sharing enable seamless external collaboration through group scheduling apps that eliminate account requirements and authentication hassles.
Resource management for growing teams
Conference room and equipment scheduling for expanding departments with multiple meeting spaces
Real-time availability overlays and automated resource booking integration prevent double-booking conflicts and optimize space utilization across growing organizations.
Distributed team synchronization
Remote team coordination with members working across multiple time zones and devices
Mobile-optimized group scheduling with instant updates ensures distributed teams stay aligned regardless of location, device, or working schedule preferences.
Support, Security, and Integration Built for Real Teams
Because your company deserves battle-tested solutions.
Support that understands meeting coordination is serious business
When your group meeting scheduler isn't working, your team isn't working. Our support team gets that urgency and responds accordingly.
Security that keeps your meeting data where it belongs
Enterprise-grade protection for your group scheduling without enterprise-grade complexity. Your meeting information stays secure while remaining accessible to the people who need it.
Integration with tools you already use
Your group scheduling apps work with your existing Microsoft ecosystem instead of requiring you to learn yet another platform. Less disruption, more functionality.
Talk to Our Team
Need help selecting the right group meeting scheduler?
Schedule a call or chat via Microsoft Teams to explore your options.
